Announcements for the Easter Egg Hunt, to the LOTW community via the website AND the unofficial FB page should be made at least 30 days prior to the event.  And again, two weeks before and the week before the event.

Contract the Treasurer for information on how to purchase the baskets, using funds from our budget for this event – it may be in the form of a check or you may use the LOTW credit card.

There are two age groups allowed in the Egg Hunt so that the younger children have a greater chance of finding some eggs:
            Age 1 to 5 years old
            Age 6 to 12 years old
The number of Easter Egg Prize Baskets purchased,may increase or decrease depending on the number of children we have living in the neighborhood.  Currently (2024) we have many children.

What to purchase for the Hunt:
400 to 500 hundred plastic eggs
Candy enough to put two pieces in each plastic egg
or buy the pre-filled plastic eggs

20 Gold or other unique Color eggs should be purchased as the Prize Eggs
for children to turn in for an Easter Basket.  ONLY ONE basket per
family/lot/address

10 Easter Baskets for Age group 1 to 5
10 Easter Baskets for Age group 6 to 12
All baskets should be a mix of candy and small items,
if possible, suitable for either girls or boys.

Baskets can be purchased or made up by volunteers,
we have done this both ways.

All receipts for the purchasing of Easter Baskets must be provided to the Treasurer within a week of the event.

Easter Egg Hunt sign in starts at Noon.  All children must have an Adult with them who lives in the community.  A list of current residents with addresses will be provided for the sign in. 

When a child or children are signed in, they must provide the address of the home of the community member they are there with.  ONLY children from our community or with friends/family who live in our community may take part in the Easter Egg Hunt.

Sign in sheet is a separate document and needs to be retained for reporting back to the community on who won the baskets, and how many children were involved.

The Hunt should start in two waves at 12:15 pm.  First group to start it the Age 1 to 5 with a five to ten  minutes ahead start. 

Generally the event is over by 2pm with most of the eggs being found and prize eggs turned in for Easter Baskets.

Within a week of the event, a list of winners should be posted to our website and Unofficial FB page.

LAKE OF THE WOODS COMMUNITY CLUB
Board of Directors Meeting Minutes
February 19, 2024 at the LOTWCC Tractor Shed

Meeting was called to order at 7:12pm

Board Members present – Dave Tyler, Frank Benson, Garret Lebby, Anna Hernandez-French, and Karen Gore

Board Members absent – Dana Burnett, Katelynn Graham, Barbara Dommert-Breckler

Community Members – Tanya Michaels

February AP reports were approved by the Board

New Business:

Compliance Committee Declaration

• Motion to accept compliance committee declaration with changes, seconded – MMSP

Amendments to Bylaws

• Amendment language for short-term rentals, $1000 fine included, worked up by lawyer
• Motion made to submit amendments to bylaws as directed – MMSP

Old Business

• Second, noncompliant power meter still on property that had been illegally converted into a duplex – may or may not be hooked up but the box is still there
• DT wants to do an inspection
• Question – did Penlight do it? No, electrician did.
• KG to send letter to tell him that he didn’t abide by requirement

Adjourn meeting at 7:20 pm

Minutes submitted by Secretary Anna Hernandez-French

LAKE OF THE WOODS COMMUNITY CLUB
Board of Directors Meeting Agenda
February 12, 2024 starts at 6pm at the Key Peninsula Civic Center

Call to Order at 6:03pm

Board member present – Katelynn Graham, Dave Tyler, Frank Benson, Karen Gore,

Board members Absences – Barbara Dommert-Breckler, Anna Hernandez-French, Danna Burnett, Garrett Lebby

Community Members present – Theresa Adams, Charles Wood, Tanya Michaels, Edward Wieh

Board Reviewed Meeting Minutes from December 12, 2023 and January 8, 2024 meetings.  Minutes were approved with changes to the December 12, 2024 meeting noted.  MMSP

Review and Approval of Checks issued with signature page (AP Expense Register emailed from HOA Community Solutions) from January financials.  

Reports:

President – no report

1^st Vice President (Water System) (Dave Tyler reporting)– the wells are currently running up to required standards.  Two of the testing stations are broken and need repairs.  These repairs will be handled in the next month.  Peninsula Light would like to install timers on pumps #2 and #4 to ensure they are cycling regularly.

2^nd Vice President (Maintenance) (Dave Tyler reporting) – The water in the Lake is very high right now, and being monitored.  Brushes around McGowan Park need to be cleaned up for spring.  Need a sign for the Lake front part of McGowan stating No Diving, concrete  wall below ordered and installed before swimming weather arrives. Karen Gore will get this ordered from Jessica our community sign vendor.

Secretary – no report

Treasurer – no report

Special Events – (Garrett Lebby)  will post notice of upcoming Easter Egg Hunt to community website and to unofficial Facebook page in March.

Discussion continues around the concept of hiring a property manager to handle the jobs currently being done by Dave, Ed Neilson and other community volunteers. Karen Gore is trying to contact the President from Holiday Lake to see if they are interested in working as a team on the hiring to handle both communities.

Amendment for Bylaws was presented to the Board for review.  Due to lack of quorum of Board Members a special meeting will be set up in the next week or two.

Meeting adjourned at 7pm  

Submitted by Karen Gore