LAKE OF THE WOODS COMMUNITY CLUB
Board of Directors Meeting Minutes
July 14, 2025

Key Peninsula Civic Center Whitmore Room

Meeting was called to order at 6:34pm

Board Members present – Karen Gore, Anna Hernandez-French, Jason Steinbrecher, Frank Benson, Amie Schippa

Board Members absent –Barbara Dommert-Breckler, Dave Tyler, Katelynn Graham, Garret Lebby, Liz Hickman

Community Members – Mary Poulos, Missie Hodson, Carl Hodson, Ed Neilson, Tiphany Lopez-Steinbrecher

No quorum, so May and June minutes not able to be approved.

Reports:

President

• No report

1^st Vice President – Water System

• Wells running hard this time of year – lots of plants getting watered

2^nd Vice President – Maintenance

• Maintenance man contract canceled – not working out
• KG looking for a new maintenance person
• Mike who has done landscaping for LOTW could fill in but he wants  a full contract which LOTW does not need
• Need someone who can do a lot more than Mike is able to do

Secretary

• No report

Treasurer

• Payment plans will be accepted automatically as long as they meet the Board’s preset conditions

Committee Reports:

Compliance

• Four new properties to receive initial letters
• Seven properties have 15 days to respond before fines are issued
• Seeking guidance on process change to alleviate timing issues between letters and fines  – current process:
• Once a letter goes out the recipient has 30 days to respond, after which fines will issue following a Board vote
• Proposed process:
• Initial letters are sent w/o fines listed, thus not needing Board approval
• Board involved when there has been no response
• Letter recipients can come to the next board meeting to discuss their situation
• Proposed process approved
• HOACS will be notified to start fining as approved
• Fines are established in community bylaws
• $500 for RV issues, Air B&B violations, illegal duplexes
• $100 for all other issues
• More complaints received about lot 103

Events

• Pickleball & picnic coming up in August
• EN to clean out garbage can in preparation

New Business:

• Some playground equipment is worn down and needs to be looked at/replaced, particularly the wooden structure
• Board to look at playground equipment catalog
• Timing – company tends to have big sales at the end of the year
• Board has been frugal, time to move money around for better returns
• Community Operating account balances are large – KG wants to move $60K into a CD
• Water Operating account balances high as well – any unspent rolls over year-to-year
• Kitsap Credit Union offering 4% on 10-month CDs – two CDs already secured at this rate
• LOTW’s reserve accounts are funded over 100% – very good for the community and very rare to be in such a strong situation – won’t need to add to reserve in this year’s budget
• New reserve study has been updated and submitted to the state as required
• Should LOTW host community clean up days for volunteers?
• Teens going door-to-door looking for landscaping work
• Could we have prizes or a raffle as incentives?
• AS, AH, and MH to look into it

Old Business

• No update on water tank cleaning
• Budget suggestions due to BDB asap
• MH working on streamlining website

Adjourn meeting at 7:18 pm

Minutes submitted by Secretary Anna Hernandez-French