LAKE OF THE WOOD COMMUNITY CLUB
Meeting Minutes
April 11, 2022
Call to Order: by Karen Gore at 6:06 pm
| Name | Attended | Absent |
| Karen Gore- President | X | |
| Dave Tyler- 1st VP | X | |
| Ed Nielsen- 2nd VP | X | |
| Anna Hernandez-French- Treasurer | X | |
| Barbara DommertBreckler – Secretary | X | |
| Tanya Michaels | X | |
| Garret Lebby | X | |
| Jaimie Ehrler | X | |
| Ashley Golding | X | |
| Bill Sidwell | X | |
| Cate Brown | X |
Community Members Attended: Amanda Bash, Steve Shobe
Jaimie Ehrler is resigning due to health reasons.
Additions to agenda: Meeting minutes need to be posted to the website. Karen will check with Chuck Wood (he is updating the website).
Minutes: Motion was made by Barbara Dommert-Breckler to approve the March 14, 2021, minutes with the change of adding “Spring” to the title of the Easter Egg Hunt. Seconded by Tanya Michaels. All approved. MMSP
Financials: Financials were circulated for review. Once the Board Member reviewed, if they approved, they signed to show their approval.
Reports:
President: No Report
1st VP: The receiver controller got installed into pump house 1. Manufacturer’s representative came and got them fine-tuned. We are changing the sending units from air to water. Fittings are needed.
2nd VP: Prepped the site at DNR park and took down the slide. New bench was installed. New equipment is coming tomorrow. (Pete Rix Park checkerboard table and two tables for the other park) Entry signs are up. Vandalism signs are up. Lake close since March 8th. Lake is down 8 inches. Question on the cement blocks. The blocks have not been poured yet. The site will not open for pouring until this summer. We want to use this site due to it being the closest thus the delivery charge is lower. Three alders have fallen into the lake and will need to be removed once the lake is lower.
Secretary: None
Treasurer: Natasha Irvin is our new representative from HOA Community Solutions. She is working on response time. Our meeting calendar was sent to her.
Compliance Committee: Addresses were corrected on two previously sent letters. Eleven or twelve compliance letters were sent. Seven compliance issues have been resolved with phone calls. Tanya has the receipts for the registered letters and will turn them in for reimbursement.
Architectural Committee: Architectural Committee oversees buildings which does somewhat overlap with the Compliance Committee. The two committees will work together. Question on fences: Do fences in front of the property need to be only 4 feet? Yes, but we do have exceptions that have been granted and some properties were grandfathered in. After discussion it was determined that we should have the community vote on whether to allow a two foot see through extension to the solid four-foot ruling for fences at the front of properties.
Event Committee: Baskets are done for the Spring/Easter Egg Hunt event. Time placards are needed for the sandwich board signs. Karen will get them. Fish will be dropped May 5th at about 10am.
Old Business: Our insurance company has decided that they do not need to come onsite to evaluate our assets. We need to put together a book with our assets including photos for insurance purposes. This needs to be completed before the policy renewal in September.
HOA Community Solutions contract was sent to Juanita.
Still waiting for the new credit card.
New Business:
Community Welcome Committee- Cate will head the committee with Jaimie’s resignation.
Do we need to keep the LOTW phone number? It is rarely used, and board members phone numbers are on the website. With the signs being reprinted, do we want to eliminate it?
Motion was made by Anna Hernandez-French to no longer have the LOTW Community phone line. Seconded by David Tyler. All approved. MMSP.
Columbia Banks needs signatures again. All executive board members, please go back in to sign.
Board meeting location: After discussion it was determined that we will have our meetings in Pete Rix Park in June, July and August 2022. September through December we will meet in the Whitmore Room at the Key Civic Center.
Motion was made by Anna Hernandez-French to have our Annual Community Meeting on Saturday November 5, 2022, from noon to 4pm in the Whitmore Room at the Key Civic Center with a potluck during the first hour of the meeting. Seconded by David Tyler. All approved. MMSP
Meeting Adjourned 6:59 pm
Minutes recorded by LOTW Secretary Barbara Dommert-Breckler