LAKE OF THE WOODS COMMUNITY CLUB
Board of Directors Meeting Minutes
April 14, 2025

Key Peninsula Civic Center Whitmore Room

Meeting was called to order at 6:36pm

Board Members present – Karen Gore, Barbara Dommert-Breckler, Anna Hernandez-French, Dave Tyler, Jason Steinbrecher

Board Members absent – Garret Lebby, Frank Benson, Katelynn Graham

Community Members – Missie Hodson, Carl Hodson, Ed Neilson, Tiphany Lopez-Steinbrecher, Melissa Stanton, Jesse Stanton

March monthly meeting minutes accepted.

Reports:

President – No report

1^st Vice President – Water System

• Two hookups need to be done for new houses (lots 346 and 124)
• Lot 123 waterline needs to be rebuilt – moving out soon so this will be completed once the property is vacant
• Fixed water leak for lot 336
• Leaks can be easily and quickly fixed when reported – this one was not reported right away

2^nd Vice President – Maintenance

New property manager working out well – will send in his invoiced hours on the first of the month

• Dug up water boxes – learning to fix them
• A few water boxes are dug up and ready to go back in
• Mowed pea patch
• Parks getting cleaned up
• Roofs to be cleaned up next
• Still waiting to get the generator started
• Water tank getting cleaned this month
• Volunteers needed to put up fences

Secretary – No report

Treasurer

• Time to plan 2026 budget is approaching
• Will be handled similar to last year, no separate committee but rather discussions at Board meetings
• One new item flagged – replace wooden playground equipment in Pete Rix Park

Committee Reports:

Compliance

• Letters good to go
• One of last month’s letters returned because lot owner died, so resending to property tax contact
• Committee will conduct full neighborhood inspections a couple of times a year
• Committee will investigate reported violations when they happen
• Lot 2 is tied up in court as the property burned down
• Would like to amend bylaws – will submit to the Board in writing for consideration and inclusion in annual meeting ballot

Events

• Over 50 people attended the Easter Egg Hunt, all eggs were found, event stayed under budget
• Community Clean-up happening soon, BDB to volunteer for Saturday, AHF for Sunday
• Fishing Derby on 5/17 – trophies ordered, fish drop in early May

New Business:

• 4 lots owned by the Pierce County Housing Authority – one sold
• Others are getting new roofs
• Normally PCHA pays dues on the first of the year but haven’t paid this year

Old Business

• None

Adjourn meeting at 7:14 pm

Minutes submitted by Secretary Anna Hernandez-French 

LAKE OF THE WOODS COMMUNITY CLUB
Board of Directors Meeting Minutes
March 10, 2025

Key Peninsula Civic Center Whitmore Room

Meeting was called to order at 6:36pm

Board Members present – Anna Hernandez-French, Katelynn Graham, Dave Tyler, Garret Lebby, Frank Benson, Jason Steinbrecher

Board Members absent – Karen Gore, Barbara Dommert-Breckler

Community Members – Missie Hodson, Carl Hodson, Ed Neilson, Keith Burket, Tiphany Lopez-Steinbrecher

February monthly meeting minutes accepted.

Reports:

President – No report

1^st Vice President – Water System

• Everything going well
• Generator not yet running – waiting on electrical inspector
• Pen Light’s 5-year inspection for water tanks is due – $1,800 to clean out tank in line with state requirements
• More projects lined up when weather warms up

2^nd Vice President – Maintenance

• Not much to report, things generally in good shape
• Changed oil in generator
• DT and JS to make list of to-do projects for volunteers
• Playgroup equipment
• Fencing
• County workers will be on-site to do ditch cleaning and chip seal for asphalt

Secretary – No report

Treasurer – No report (absent)

Committee Reports:

Compliance

• Developed standard letter format for consistency, quick and easy review
• Several letters ready to go out
• One property has tarps on the roof but didn’t see that violation listed specifically in bylaws or CC&Rs, so that one is still under review
• One lot up for investigation for having lots of cars
• More new sheds have popped up on 142^nd St
• Lot 75 issue resolved – thought someone was living in RV but that is not the case
• Working on getting fee schedule from TM
• What to do about repeat offenders who fix issues but then they pop right back up again
• Topic for discussion in April

Architecture

• Talked to lot with out-of-compliance shed twice – resident is a renter so getting in touch with property owner
• Will check on a new-build lot

Events

• Egg hunt upcoming – GL to make FB post
• Community clean-up – need volunteers (AH volunteers), EN to get list of approved items from dump and repost for community
• Fishing derby – Fish drop is done, no fishing signs up till the derby, KG to order trophies

New Business:

• Property manager contract – couple of typos spotted
• W9 hasn’t been sent it but expected after contract is signed

Old Business

• None

Adjourn meeting at 7:04 pm

Minutes submitted by Secretary Anna Hernandez-French 

LAKE OF THE WOODS COMMUNITY CLUB
Board of Directors Meeting Minutes
February 10, 2025

Key Peninsula Civic Center Whitmore Room

Meeting was called to order at 6:30pm

Board Members present – Anna Hernandez-French, Katelynn Graham, Karen Gore, Dave Tyler, Barbara Dommert-Breckler, Garret Lebby

Board Members absent – Frank Benson, Jason Steinbrecher

Community Members – Missie Hodson, Ed Neilson, Keith Burket

January monthly meeting minutes accepted with small edits.

Reports:

President – No report

1^st Vice President (Water System + 2^nd Vice President, Maintenance) 

• Generator wiring is finished and now wired in
• Water system is up and running
• Pen Light wants to survey homeowners for type of piping used on each property
• PVC, galvanized, black poly
•  

Secretary – No report

Treasurer

• One household is behind but has a plan to catch up
• Several are still credited with two years’ or more dues in HOACS system ($1.6K-$2K over)
• HOACS has a new accounting system which may contribute to this situation
• This is an issue because as a not-for-profit, LOTW is in no position to pay our reimbursements for these types of overpayments
• BDB to audit the four that are $1K or more over and, if the accounting is correct, will send them a letter to not pay till the account evens out

Committee Reports:

Compliance

• Two outstanding issues have been resolved since the last meeting (lots 121 and 188-190)
• Two have responded to the committee
• Lot 82 needs to reach out to architecture committee to figure out where to move the shed that is too close to the property line and get plans approved
• Lot 229 has chickens and is looking to sell and move out of the neighborhood to keep their chickens
• Two letters are forthcoming – letters to one lot keep coming back as undeliverable, and the other has a tarp on the roof and needs to fix that situation within 60 days
• When issues are resolved they should be formally recorded and filed with LOTW records as physical copies

Architecture – No updates

Events – No updates

New Business:

• HOACS contract signed and submitted
• No change from last year
• Received tax info which has been sent to HOACS

Old Business

• LOTW has hired/contracted with a property manager
• Has his own tools and equipment
• Contract to start March 1, 2025
• Board will review and approve contract via email
• HB 1501 – would allow community members to request information every 30 days and some aspects of complying would be legally challenging
• Bill has been heard and is scheduled to be voted on in committee on 2/11

Adjourn meeting at 7:10 pm

Minutes submitted by Secretary Anna Hernandez-French