LAKE OF THE WOODS COMMUNITY CLUB
Board of Directors Meeting Minutes November 10, 2025
Location: Key Peninsula Civic Center Whitmore Room
Meeting was called to order at 6:31pm
Board Executives
President: Karen Gore
1st VP Water: Dave Tyler
2nd VP Maintenance: Vacant till 1/1/26
Secretary: Anna Hernandez-French
Treasurer: Barbara Dommert-Breckler
Board Members present – Liz Hickman, Karen Gore, Anna Hernandez-French, Dave Tyler, Amie Schippa, Garret Lebby, Frank Benson
Board Members absent –Barbara Dommert-Breckler, Jason Steinbrecher, Bill Poulos
Community Members –Missie Hodson, Carl Hodson
October minutes accepted– MMSP
October financials accepted – MMSP
Katelynn Graham has stepped down from the Board
Reports:
President
- No report
1st Vice President – Water System + 2nd Vice President – Maintenance
- Power went out and shut down pumps for a couple of days
- New transfer switch arrived but doesn’t work – DT to meet with factory on Weds to find out what is happening there
- Pumphouses 2 and 4 have new timers
- Winter line off 140th took hours to fix – difficult to find good, long-lasting parts
- Need volunteers to dig up water boxes for testing
- Cleaned out ditch at Pea Patch
- Maintenance company contracted by DT/Community should clean up parks for winter, and should be contracted through the rest of the year
- DT to put together a formal list of projects for the incoming 2nd VP
- Reminder – Board and individuals must call 811 whenever doing any serious digging to avoid hitting anything
Secretary
- No report
Treasurer
- No report
Committee Reports:
Compliance
- Lot 223 resolved
- Lot 103 to receive fine letter with fines adjusted back to $100 after no evidence found confirming suspected violation of people living in camper
- Lot 105 is contacted other Board members but not Compliance committee – currently beyond their agreed extension, have a longstanding history of issues, MH to reach out once more and notify DT if there is still no response, and DT will follow up
- Compliance Committee needs a copy of PCNRs in writing, including written description of process for changing them
- WA governs PCNRs – KG to look it up
Events
- Halloween winners posted to FB, GL to post on LOTW website as well
- Christmas lights contest will be held 12/20
Old Business
- Double Dutch playground equipment in the process of being ordered from AAA
- HOACS to administer electronic voting as required by WA state law starting in 2026
New Business:
- 2026 Budget
- Mailer going out to community to announce 2026 assessment rates
- LH volunteers to help stuff envelopes
- Volunteers – AHF, MH, and AS working on a volunteer database to help with coordinating community members who want to pitch in. Met in October and had questions for the Board:
- What legal considerations or requirements exist around volunteers who are under age 18?
- Must be supervised, and those under 16 may need a signed waiver. Cannot use machinery, ladders, similar to restrictions in school settings. Community has insurance that covers volunteers of all ages.
- MH to work with Chuck to get access to LOTW website
- AHF, MH, and AS to build out database and present to the Board for feedback/vote
Adjourn meeting at 7:11 pm for closed session – Board Executive position elections
Closed session ends at 7:18, Meeting re-opens
Meeting adjourned at 7:18
Minutes submitted by Secretary Anna Hernandez-French