LAKE OF THE WOODS COMMUNITY CLUB
Board of Directors Annual Meeting Minutes
November 3, 2024
Key Peninsula Civic Center Whitmore Room
Meeting was called to order at 1:31 pm
Board Members present – Karen Gore, Dave Tyler, Barbara Dommert-Breckler, Anna Hernandez French, Garret Lebby, Frank Benson, Kaitlyn Graham
Minutes from 2023 annual meeting not present to be approved
Board Member Introductions
President: Karen Gore 7 years on the Board
1st VP (Water): Dave Tyler 20+ years on the Board
2nd VP (Maintenance) Vacant
Treasurer: Barbara Dommert-Breckler 7 years on the Board
Secretary: Anna Hernandez French 4 years on the Board
Member Garret Lebby 7 years on the Board
Member Frank Benson 1 year on the Board
Member Kaitlyn Graham 1 year on the board
Board Member Elections
- All board members up for election in 2024 have been re-elected
- Keith Burke elected to architecture committee
Reports
President
- Would be nice to see more community engagement, more participation in annual voting
- Community member notes they know someone from another HOA and they have the same issue
- Monthly meeting times moving to 6:30pm in 2025
1st Vice President (Water System + 2nd Vice President, Maintenance)
- General info
- Dave and Ed have provided the community with $2.8M in free labor over the past 20 years
- PenLight to take on management and testing of water after previous tester retired
- Water for lake comes through Stansberry Lake and runoff from Rocky Creek
- Ongoing work – overall everything going well
- Lines replaced
- Big stump removed
- Installed paved slab for generator and installed generator
- Transfer switch to be installed
- Painted sheds
- Purchased materials to build a cover for generator
- Wells checked
- Generator fence put back up
- Drains cleaned
- Brush trimmed and blackberries managed
- Ditch that feeds into lake cleaned
- Garden sprinklers winterized
- Tractor maintenance done
- New LOTWCC mailbox installed
- Prepared space for new playgroup equipment
- Work still to do
- Need volunteers to dig holes for sign posts
- Get woodchips for Pete Rix Park
- Till garden
- Clean 4 lake bubblers
- Spring community clean-up
- Filled 2 dumpsters
Secretary
- No report
Treasurer
- General Updates
- HOACS changing their system – Board members will need to set up accounts to access financials through a portal
- Hopefully HOACS portal will collect email addresses for community
- 2025 budget was cut as deep as possible to keep assessments low – next year will likely see a bigger increase
- Added a new line in the budget for a property manager position to take on the work Dave and Ed have been doing
- 3% inflation added to all budget lines
- Delinquent payments are catching back up
- Big expense has been postage for mailings
- Community members can opt out of assessment booklets and do online payments
- Community reserve is funded at 109% – this is rare for HOAs and shows the board has been managing finances well
- LED street lights will save about $200/month
Events
- Halloween decoration contest winners selected
Community Comments
- Please add fixing graffiti to list of projects – could try anti-graffiti paint? Note that the finish is ugly
- Appreciation to Dave and Ed for the Pea Patch
- Appreciation for events
2025 Budget
- Most recent financials not included alongside budget (only up to August) – bylaws specify they should be
- Get them too late from HOACS for inclusion
- This is not a new problem
- Board can either continue forward with their approved budget for vote by the community or scrap it entirely, which would cost additional resources
- Community members present vote to continue forward with proposed budget (10 yes, 1 no, 2 abstain)
Ballots
- Board sent out ballots to the 324 lots and 38 were filled out and returned
- Of those 38, 36 approved the 2025 budget
Adjourn meeting at 2:29 pm
Minutes submitted by Secretary Anna Hernandez-French