LAKE OF THE WOODS COMMUNITY CLUB
Board of Directors Meeting Agenda
February 12, 2024 starts at 6pm at the Key Peninsula Civic Center

Call to Order at 6:03pm

Board member present – Katelynn Graham, Dave Tyler, Frank Benson, Karen Gore,

Board members Absences – Barbara Dommert-Breckler, Anna Hernandez-French, Danna Burnett, Garrett Lebby

Community Members present – Theresa Adams, Charles Wood, Tanya Michaels, Edward Wieh

Board Reviewed Meeting Minutes from December 12, 2023 and January 8, 2024 meetings.  Minutes were approved with changes to the December 12, 2024 meeting noted.  MMSP

Review and Approval of Checks issued with signature page (AP Expense Register emailed from HOA Community Solutions) from January financials.  

Reports:

President – no report

1^st Vice President (Water System) (Dave Tyler reporting)– the wells are currently running up to required standards.  Two of the testing stations are broken and need repairs.  These repairs will be handled in the next month.  Peninsula Light would like to install timers on pumps #2 and #4 to ensure they are cycling regularly.

2^nd Vice President (Maintenance) (Dave Tyler reporting) – The water in the Lake is very high right now, and being monitored.  Brushes around McGowan Park need to be cleaned up for spring.  Need a sign for the Lake front part of McGowan stating No Diving, concrete  wall below ordered and installed before swimming weather arrives. Karen Gore will get this ordered from Jessica our community sign vendor.

Secretary – no report

Treasurer – no report

Special Events – (Garrett Lebby)  will post notice of upcoming Easter Egg Hunt to community website and to unofficial Facebook page in March.

Discussion continues around the concept of hiring a property manager to handle the jobs currently being done by Dave, Ed Neilson and other community volunteers. Karen Gore is trying to contact the President from Holiday Lake to see if they are interested in working as a team on the hiring to handle both communities.

Amendment for Bylaws was presented to the Board for review.  Due to lack of quorum of Board Members a special meeting will be set up in the next week or two.

Meeting adjourned at 7pm  

Submitted by Karen Gore

UPDATE Mar 13th, 2024

Our Lake (A Pond actually) is now full!!!!

The LOTW Board oversees the two people currently managing the height of the overall lake, by making necessary adjustments in the Water Control Station. Here is a picture taken 03/05/2024 of that adjustment in process.

The clever guillotine lifting gate valve, is the way we control the outflow. By turning the wheel, the plate that stops water from going through the pipe carrying the water away, is a 28″ culvert, so if needed, a huge amount of water can be moved quickly. Keep in mind however, Mother Nature always wins!

If you have questions about the lake, the water control process, or want to know more about Lake drainage, send an email to Karen at [email protected]. She will get it to a person that can find out more information for you.

LAKE OF THE WOOD COMMUNITY CLUB

Meeting Minutes Motions

January 08, 2024

Call to Order: by Karen Gore at 6:18 pm

• Board members present: Barbara Dommert-Breckler, Garrett Lebby, Frank Benson, Dave Tyler and Karen Gore
• Board members absent: Anna Hernandez-French, Danna Burnett, Katelynn Graham
• AP report was reviewed by Board members and approved
• Meeting minutes from December 11, 2023, meeting was not available, they will be reviewed and voted on at the February meeting

Reports:

President – none

1^st VP – wells are running fine, no other items to report

2^nd VP – vacant

Secretary – not present

Treasurer:

• On more payment plan from a property owner was presented and approved by Board
• Checking in with Columbia Bank now Umpqua Bank regarding when CD is reaching maturity.  Dave Tyler will contact them to secure Transaction report for 2023.

Committee Reports:

• Compliance – none
• Special Events:
  • Easter Egg Hunt – March 30^th
  • Community Clean up – April 20^th and 21^st
  • Fishing Derby – May 18^th

New Business:

The Board agreed to change the name of the Newsletter Committee to the Communication Committee, this will be also changed in our Bylaws.

Chuck Wood has agreed to take on the role of Volunteer Coordinator to help ensure Dave has people to help with projects and maintenance

The Board discussed the possibility of hiring a part-time Property and Maintenance Manager to take over the duties being handled by Dave and those in the past handled by Ed Nielsen (past 2^nd VP Maintenance).  Karen is looking into the possibility of this being a shared position with Holiday Lake.

Renewal of the rental agreement with Key Peninsula Civic Center for 2024, including the Annual Meeting on November 2, 2024.

The Level 2 part of the Reserve Study is being prepared by Jeff Samdal as required by State law.

Old Business:

Motions that were voted on and approved by the Board

1. No short-term rentals (less than 30 days). MMSP
2. No dividing of houses into multiple units and/or having outbuilding turned into living quarters. MMSP
3. No long-term living in RV’s/Camper/Ext. with a habitable home on site.  This does not preclude short term stay for visitors (not renters or no payer). MMSP
4. Any violations of short-term rentals, multiple unit housing or short-term visitor rules will result in a minimum of $1000.00 per month fine. MMSP

Barbara will send/provide Dave with copies of the Water Shut off letters she receives from HOA Community Solutions to keep him informed of when a shut off needs to occur. Shut offs need to happen 30 days after a letter is sent to property owner.

The two Bank foreclosure properties have had the auction date move again to March 8, 2024. 

LOTWCC’s attorney Milt Reimers is working on the wording for the Amendments to our Bylaws addressing several issues, including the items listed below.  These Amendments will be incorporated into the Bylaws for the community to vote on at the Annual meeting.

Meeting adjourned at 7:21pm

Minutes submitted by Karen Gore – acting as Sectary Pro temp