9-14-20 Meeting Minutes


HOA Meeting Minutes

September 14, 2020

Call to Order:  The meeting was called to order by Tanya Michaels at 6:40 p.m.

PresentTanya Michaels, Dave Tyler, Ed Nielsen, Karen Gore, Greg Anderson, Tinker Jolliff, Regina Braley, Garrett Lebby and Anna Hernandez French.

Absent:  Barbara Dommert-Breckler, Steve Shobe, Jaimie Ehrler and Christine Anderson.

Community Members:  Rich Day, Theresa Adams, and Burt Braley.

It was moved to approve the minutes for August 10th and August 26th as presented.  MMSP.

The proposed budgets for 2021 were handed out.  The proposed budget was reviewed and Budget Committee Chairman, Dawn Richey, did a presentation and explained the different entries and what they covered.  There was a discussion on whether to print an explanation for the budget or put it online.  It was moved to have the appendix accompany the budget.  MMSP.

It was moved to approve the 2021 Budget as presented.  MMSP.  In order to comply with the noticerequirements the budget, notice, ballot, and financials must be mailed no later than 50 days prior to the date of the annual meeting.

The total assessment per lot is $472.72, which includes the assessment of $352.72, security funds $50.00, special security assessment of $63 and $40 per lot for the reserve study account for 2021.  It was agreed to increase the grounds keeping fee by $400.00.

Recommended capital projects were water, pump house #4, a new roof on _____________, and replace water valves.

It was also suggested that we get new benches at Pete Rix Park, charcoal grills, install a beach area, new picnic tables, and a concrete retaining wall at McGowan Park.

There was a discussion on having a second Spring Clean Up at the end of September as at our first one a few weeks ago the containers filled up within just a few hours.  Next year we will have three large dumpsters instead of 2 for community cleanup.  The second Spring Clean Up will be the last week end in September and will consist of 2 containers.

It was moved to pay Jeff Samdal $2,000 (one half of the cost) for the new reserve study so we can get that under way.  MMSP.

The compliance committee presented 11 lots with compliance issues: 234, 243, 314, 10, 322, 26, 205, 123, 101, 188, and 339. It was moved to fine them $100 a month beginning October 1st for their non-compliance. MMSP.

A poll was taken to see how many of the current directors would be running for the Board again.  Five of the directors in attendance indicated they would run for another two year term.

Meeting adjourned at 7:30 p.m.

Submitted by:

Garrett Lebby