The Annual ALL Members meeting is on November 3^rd from 1pm to 3pm now.  Would you please make note of this and plan to come.

Thank you!
Karen Gore – President

Lake of the Woods Community Club

LAKE OF THE WOODS COMMUNITY CLUB
Board of Directors Meeting Minutes
May 13, 2024

Key Peninsula Civic Center Whitmore Room

Meeting was called to order at 6:04pm

Board Members present – Dave Tyler, Frank Benson, Garret Lebby, Anna Hernandez-French, Barbara Dommert-Breckler, and Katelynn Graham, Jason Steinbrecher (voted onto the board at the start of the meeting), and Karen Gore

Board Members absent – Dana Burnett

Community Members – Ed Neilson, Kathy Karner, Milissa Hoson, Carl Hodson, Tiphany Lopez-Steinbrecher, Penny Gibson, Amie Schippa

Board approved March and April APs and minutes

Jason Steinbrecher voted onto the board – AH moves, DT seconds, MMSP, FB abstains

Reports:

President

• No report

1^st Vice President (Water System + 2^nd Vice President, Maintenance)

• Water system is running well
• 2 testing stations that broke over the winter fixed in the last week
• Water reserve study done – the reserve study forecasts when repairs, replacements, and other foreseeable maintenance might be needed
• Reserve is already over 80% funded, so if major issues arise it won’t result in a huge dues hike
• Review of the reserve study is part of the annual budget process
• LOTW’s water is the cheapest in the state thanks to our water system
• The reserve study can be found on the LOTW website
• Time to start on roofing for the new generator at pump house 2 – volunteers needed, DT making a post for the LOTW website
• Tree in DNR park cut down, park being prepped for new playgroup equipment – everything will have to be dug up and moved around
• Same thing will need to happen at Pete Rix Park
• The new mailbox is in – this will save the community money and time compared to keeping a PO box at the post office, particularly as USPS is increasing fees on boxes and stamps

Secretary

• No report

Treasurer

• A letter was meant to be sent to a lot behind on payments last month but was not sent – BDB to send asap (situation noted in March 2024 minutes)
• Time to establish the 2025 budget committee to draft a proposed 2025 budget to present to the community for a vote at the November 2024 annual meeting
• Meetings will begin in June, 2 or 3 meetings total – will be scheduled once budget committee membership is finalized
• Need community members to volunteer to serve – EN volunteers
• Those who can think of any big items to discuss please contact BDB
• For the 2024 budget the committee proposed a flat 10% increase across all line items and so far the community is keeping fairly close to that budget

Committee Reports:

Compliance

• No report

Events

• Community Clean-Up (April 20-21)
• 48 lots participated, up about 10 from the previous year, with the bins ending up around 95% full
• Fishing Derby (May 18)
• Prizes and trophies, cookout
• Volunteers needed
• New event idea – Picke Ball and Picnic
• Event needs to be free as there is no budget
• Late summer (August?) because the court is being redone – start promoting on FB and website now
• Community comment – not everybody sees the FB posts and therefore don’t know about the events, could the Board:
• Post signs at intersections;
• Go door-to-door;
• Use a constant-contact text message system;
• Mailchimp;
• Newsletters? – The Board used to send out newsletters and no one read them
• Communication strategies have to be low-cost, both in time and money, as the Board is all volunteers and community has 350 lots
• Board could make a one-pager describing the community’s annual events and include it in the annual meeting mailing or with the water report
• Board could also erect a simple message board in the parks where flyers could be posted
• Community question – do we ever survey the community?
• Board did one a few years back and got about 10% response rate

New Business:

Port-a-pottie at McGowan Park

• Pete Rix has one already year-round
• DT moves to have a port-a-pottie at McGowan Park and to exceed the budget to accommodate the cost of $125/month, paying out of contingency funding
• AH seconds, MMSP

Pre-addressed and Stamped Envelopes

• LOTW Board sends out about 3,000 envelopes a year
• Postage is going up another $0.05/stamps in July, the second increase this year
• AH moves to purchase 6,000 pre-addressed and stamped envelopes, twice as many as needed, before the prince increase and fund the purchase out of contingency funding
• BDB seconds, MMSP

No Diving Sign

• Sign made for McGowan Park due to new cement blocks under the water that make diving very dangerous
• DT and EN will keep it in the shed until time to put it up

Old Business

• None

Adjourn meeting at 6:59 pm

Minutes submitted by Secretary Anna Hernandez-French

Come one……Come All

Our dues are one of the lowest dues of any large community with common area needs. The reason is because of two of the people who live here with us. Ed and Dave. Ed has retired and helps out Dave when he can (which is still a lot). Dave Tyler, our 1st Vice President and our go-to water guy, has taken on the over all maintenance. He has asked us as a community to help him out.

Below, is the 2024 WORK PROJECTS listing. The 2025 listing is being formed right now. The BOARD of DIRECTORS has approved this list and supports Dave and you in getting these things completed.

WE CAN DO THIS!!!!

HELP SAVE OUR MAINTENANCE DOLLARS !!!!!

HELP DAVE in 2025!!!!

IF YOUR ARE INTERESTED IN HELPING CONTACT DAVID TYLER AT 253-732-3683 OR TEXT AND WE CAN GET YOU SET UP TO GET THIS WORK DONE.  WE SHOULD HAVE ALL THE TOOLS YOU NEED. THIS WORK CAN BE DONE ON YOUR TIME SCHEDULE, WEEKEND OR AFTER WORK.  A SMALL JOB AND A LITTLE TIME CAN GO ALONG WAY IN GET THIS WORK DONE.  THANK YOU FOR YOUR SUPPORT.

McGownn Park

1. Clean all the limbs off the bank behind the tractor shed and pickle ball court.  Pile in to a stack to be hauled off.
2. Install bench by horse shoe pit and pickle ball court.

Storage Shed.

1. Need someone to finish painting the outside wood of the new roof.
2. Help clean up the inside of the fenced area of the shed.

Pump house #2 next to Pete Rix Park

1. Dig holes for new fence around propane tank.
2. Pour concrete around existing fence post.
3. Install concrete pad for new generator.
4. Install transfer switch for new generator.
5. Help install the new playground equipment at Pete Rix’s Park.
6. Paint the swing set.

Pump House  #4

1. Dig Hole in install new gate post.
2. Help cut up a tree

138^th , 140^th and 146^th Street Entrance

1. Need someone to dig one hole at each entrance to install new larger signs.

DNR Park

1. Help remove all the limbs in the playground area.
2. Help take down the existing playground equipment so we can install the new pieces.
3. Help remove all the pea gravel.
4. Install the new playground equipment.