LAKE OF THE WOOD COMMUNITY CLUB – July 10, 2023

Call to Order: by Karen Gore at 6:07 pm

Community Members Attended:  Amanda Bash, Tanya Michaels, Phillip Henry and Donna Burnett

Additions to agenda:  None

Minutes:  No minutes for June 12, 2023 due to only three board members in attendance.

Financials:  Board members reviewed AP expense register for May 2023 and June 2023.

Reports: 

President:  No report.

1^st VP:  – Peninsula Light is now our water management company.  Dave has sized the generator for pump #2 for purchasing.  Water system is running well.  Water testing is ok.  Concrete for generator pad needed.  The new generator should be able to us a transfer switch that we have.  Replacement of the water shed roof has started.  At pump house #2 the fence was moved for the new generator.  Testing station has been locked down.  The state water person came today for testing.  Reviewed ESHB 1329 regarding the addition of not being able to shut off water during an extreme heat emergency and the requirements for turning those already shut of with water.

2^nd VP:   – The pea patch fence was moved out.  Ten yards of crushed gravel added to Pete Rix Park.  Neighborhood corners have been trimmed for visibility and the brush taken to the dump.  Concrete and asphalt taken out to a company that will reuse it.  Water in the lake is down.  We have not emptied any water (CW edit – we can drain off excess water through a outflow valve on the lake.).  The creek is dry. No water running to refill the lake.  The water level is not low enough to install the new blocks.  At some point the water quality of the lake should be tested. 

Secretary:  No current secretary.

Treasurer:  – Budget committee first meeting 7/19/23 6pm at DNR park.  Requested that the VPs look for quotes for labor prior to that meeting for next year’s budget.  Asked for any new request for next year’s budget to be submitted.  Discussed the idea of two levels of community dues with and without “sweat equity”.  Karen is going to see if this is ok with our lawyer.  Barb will show Dave where he can see what letters were sent for water shut offs.  This information is in the HOA Community Solutions reports.

Compliance Committee:  – Architectural Committee approved a request that did not follow our regulations.   This issue was then addressed by the Compliance Committee.  The Board discussed the need for another member of the Compliance Committee to act as a liaison to the Architectural Committee. 

Event Committee:    Halloween is the next event. 

Old Business:  –

New park equipment: – Motion made by Anna Hernandez-French and seconded by Ed Nielsen to order the Air Above Play System for DNR Park and the Hercules II Climber from AAA State of Play for Pete Rix Park.  All approved. MMSP

New Business: – Anna Hernandez-French offered to cover the secretary position through the end of 2023. Motion made by Barbara DommertBreckler and seconded by Ed Nielsen to approve Anna Hernandez-French as secretary through 2023.  All approved. MMSP

The Asset List, – The Asset List, made up by Dave, is being used to update the insurance policy and ensure everything is covered.  HOA Community Solutions auditor does not use the Asset List but instead uses general depreciation.

Re-Payment plan – We have been sent a Payment Plan for past due amounts.  The Board reviewed the Plan for 13911 132^nd St Gig Harbor WA 98329. Motion was made by Barbara DommertBreckler and seconded by Anna Hernandez-French to accept the payment plan of two $40 payments per month for 13911 132^nd St Gig Harbor WA 98329.

Returned Mail – We receive a fair amount of returned mail.  Discussion about using the name “Lake of the Woods Property Owner” instead of the actual property owner’s name to assist with mail not being returned in the time between property purchase and HOA Community Solutions getting the new owner’s name. Motion was made by Garret Lebby and seconded by Anna Hernandez-French to use address name of “Lake of the Woods Property Owner” replacing the property owner’s name for community mailings.  All approved MMSP.

LOT #60 – It was noted that the second meter from lot 60 has not been removed and that the agreement has not been returned signed by the owner.

Motion was made by Dave Tyler to adjourn the meeting.  Seconded by Ed Nielson.  All approved.  MMSP

Meeting adjourned 7:15pm

Minutes recorded by LOTW Treasurer Barbara Dommert-Breckler.

LAKE OF THE WOOD COMMUNITY CLUB

Meeting Minutes

June 12, 2023

No minutes due to no quorum.  Only three Board members attended (Dave Tyler, Ed Nielsen and Barbara DommertBreckler) 

LAKE OF THE WOOD COMMUNITY CLUB Board of Directors’ Meeting April 10, 2023

Meeting called to order at 6:08 p.m. by President, Karen Gore.

Present: Karen Gore, Tanya Michaels, Cynthia Mcclurg, William (Bill) Sidwell, Ed Nielsen, and Barbara Dommert-Breckler.

Community Members: Amanda Bash and Steve Shobe. Additions to Agenda: None

Motion: Reviewed minutes for March 13, 2023 meeting. Motion made to approve minutes as submitted. MMSP

Financials:

No AP expense register submitted. Checks from March 2023 will be approved next month.

Reports:

President: No report.

1^st Vice President (Water System): No report

2^nd Vice President (Maintenance): Ed Nielsen reports that all is well with the water system and our maintenance.

Secretary: Tanya Michaels reported that we still have not received word back from Milt Reimer on Lots 216 and 217.

Treasurer: Barbara Dommert-Breckler reports that the due date for assessments to be paid is the 10m of each month or late fees are incurred. She moved to change the late fee day to the 13tn of each month. Ed Nielsen seconded the motion. All agreed. MMSP

Committee Reports:

Special Events Committee: Garrett Lebby reported that about 20 children showed up for the Egg Hunt. The Spring clean-up will be held on April 22″° and 23’0. Ed Reports that everything is in place for it. The Kids’ Fishing Derby is set for May 20^th. The permits have been sent for and trophies are in the works. The fish plant will be May gtn_ Ed will put up “no fishing signs” advising that from May 9^th to the day of the derby (May 20^th) no one is allowed to fish so the fish can acclimate.

Old Business: Lot 60 has inquired as to the status of his compliance issue. A letter was sent to him outlining our recommendations.

New Business: There was a discussion on having HOACS draft letters and send them for us stating that (1) if $1,000 remains unpaid and no payment arrangements were made after a year of delinquency then a Notice of Intent to lien & Collect will be sent to the owners. A $35 charge will be charged to the owner. (2) If an owner had $120 or more in delinquent assessments or fees owing the owner would get a Notice of Intent to shut off their water and give them only 30 days to bring their accounts current. (My notes do not reflect that these two items were ever voted on.)

Steve Shobe, who is on the Architectural Committee, advised he has received calls, etc. inquiring if we allow shipping containers and/or short-term rentals (i.e. Air B&Bs) in Lake of the Woods. There was a general discussion and Steve provided us with Bulletin #82 on Residential Shipping Containers, a copy of which is attached. Increased insurance rates were of big concern, as well as vandalism rates, etc. There is a concern that people who don’t own the properties will not be worried about caring for our lake, our parks or our amenities. Steve advised us that on April 17^th at 6:00 pm at the tractor shed the Architecture Committee will hold a meeting to discuss issues and make recommendations for the AC Declaration. All members are invited to attend.

Meeting was adjourned at 7:05 pm. Minutes submitted by:

Tanya Michaels Secretary