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Chuck

LAKE OF THE WOODS COMMUNITY CLUB. Board of Directors Meeting Minutes,
for Jume 10, 2024

Key Peninsula Civic Center Whitmore Room

Meeting was called to order at 6:03pm

Board Members present –Frank Benson, Garret Lebby, Anna Hernandez-French, Barbara Dommert-Breckler, and Katelynn Graham, Jason Steinbrecher, and Karen Gore

Board Members absent – Dave Tyler, Dana Burnett

Community Members – Ed Neilson, Tiphany Lopez-Steinbrecher, Penny Gibson, Tanya Michaels

Board approved May APs and minutes

Reports:

President

• No report

1^st Vice President (Water System + 2^nd Vice President, Maintenance) – sent by DT via email

• Two test stations replaced as they were not working well
• New ones will have been insulated so that they will not freeze in the cold weather
• Added by EN – wells are checked every three days, pickleball court is being resurfaced soon

Secretary

• No report

Treasurer

• No report

Committee Reports:

Compliance

• Nothing to vote on
• Coming up on the 30 days since letters were sent – next steps?
• Process remained unchanged – first letter sent, wait 30 days, then board votes on fines and any approved fines are communicated to the member
• Fines need to be adjusted on a charging scale – currently $100/issue/month except for Air B&B fines which are $1,000/month
• Board must have consistent documentation and be notified in a timely manner by compliance committee, otherwise Board has no record of a violation
• Committee would like to discuss raising fees – KG to check bylaws as fees may be outlined there, which would mean any changes would need to go to the community for a vote
• Compliance Committee to submit expenses for reimbursement

Events

• Summer Pickleball and Picnic
• Setting a date will depend on knowing when the court resurfacing will be complete
• Late August, early September?
• Pickleball court is insured like everything else, and insurance was recently checked and confirmed

New Business:

Water Report

• Report going out in June
• Will be posted to FB and LOTW website
• This report details annual water quality testing by Penlight

Reserve

• Now over 100% funded – very rare for HOAs and very good for community’s financial health

Annual Meeting

• Budget Committee
• Small new item for messaging boards at the parks where Board can put inserted flyers about events
• Bylaws
• Will vote to change mailing address to the new box at the tractor shed
• A letter notifying community and all vendors of the change in address will go out at that time
• Many bills go directly to HOACS so that simplifies matters

Old Business

• None

Adjourn meeting at 6:37 pm

Minutes submitted by Secretary Anna Hernandez-French

LAKE OF THE WOODS COMMUNITY CLUB, Board of Directors Meeting Minutes,
for July 8, 2024

Key Peninsula Civic Center Whitmore Room

Meeting was called to order at 6:05pm

Board Members present – Garret Lebby, Anna Hernandez-French, Jason Steinbrecher, and Karen Gore

Board Members absent – Frank Benson, Barbara Dommert-Breckler, Katelynn Graham

Community Members – Tiphany Lopez-Steinbrecher, Missie Hodson, Carl Hodson, Ed Neilson

Board approved June minutes, June APs not yet received

Reports:

President

• No report

1^st Vice President (Water System + 2^nd Vice President, Maintenance)

• Getting ready to install generator, prepping pump house 2, getting bids for electrical work
• Preparing to lay concrete and fix a couple of water leaks
• Volunteers needed to help cover water boxes
• JS been helping a lot
• Bought fittings to extend testing station
• Water manager Cody says things are looking good
• DNR Park – all playground equipment dug up in preparation for adding in the new pieces, limbs and leaves removed, need to build border, volunteers needed to get ground ready for new equipment, request already posted on FB
• McGowan Park – needs raking, trees taken out, bank being trimmed, need to put in bench near the horseshoe pit
• Pete Rix Park – needs existing playground equipment dug up in prepare for new pieces
• Morrison Gravel now sells certified playground woodchips, so we have a cheap and local supply, and can get the amount we need
• Garden – all thistles and blackberries sprayed, but weeding still needed
• Pickleball Court repaint – DT to call, no updates yet

Secretary

• No report

Treasurer

• No report

Committee Reports:

Compliance

• No report

Events

• Summer Pickleball and Picnic scheduled for 8/24
• HOA to buy hot dogs, buns, chips, cookies, water
• Single elimination tournament
• Free-play
• Could have teammates drawn from a hat?
• GL to announce now

New Business:

• None

Old Business

• Lots 216 and 217 – foreclosure postponed to 9/17
•  

Adjourn meeting at 6:37 pm

Minutes submitted by Secretary Anna Hernandez-French