Please be aware that on January 1st, of 2025, the new LOTW HOA assessments will go into effect. At the annual meeting held last week, we all voted to accept the new pricing.

The new annual amount for all services and utilities covered, is going to be $624.00. Please note that this amount was increased by only $18.13, for the whole year. Each lot owner can pay their share to us by going to the ;

https://hoacommunitysolutions.com/, web page. Use the live link at the left or search for it in your internet browser. This is our management service, that we have elected to pay a monthly payment or pay it as a one time payment. If you choose to use your “bank card”, there will be an additional service fee.

The monthly amount is ($624/12 = $52) $52.00. Please refer to the tab labeled, “ONLINE dues paying notice”, right this web site for instructions on making your dues payment.

Thank you.

Karen Gore
President

Lake of the Woods Community Club

LAKE OF THE WOODS COMMUNITY CLUB
Board of Directors Annual Meeting Minutes
November 4, 2023

Key Peninsula Civic Center Whitmore Room

Meeting was called to order at 12:00 pm

Board Members present – Garret Lebby, Anna Hernandez-French, and Karen Gore, Dommert-Breckler, Dave Tyler

Community Members – Theresa Adams, Jeff Adams, Katelynn Graham, Tia Smith, Mary Tyler, Robert McElligott, Amanda, and one illegible

Minutes from 2022 annual meeting approved

Reports:

President

• No report

1^st Vice President (Water System + 2^nd Vice President, Maintenance)

• Ongoing work.
• New transfer switch for pump house coming next week.
• Dig for generator, prepare lines, dig post holes.
• Dig more water boxes to get backflows tested.
• Next year rebuild/re-roof well #4 – already have sufficient tin to do it.
• Water system running well, Pen Light comes up once a month.
• Person who has taken on testing of water is fast and cheap.
• Valves purchased in advance, 2”@$800, 6”@$1,500 – doubled in price.
• Board transitioning streetlights to more efficient LED – LOTWCC pays electric bill for community streetlights.
• No more free labor from EN and DT.
• If the community members don’t volunteer, LOTW will have to hire help, and this will increase dues, potentially by a lot.
• Volunteers need to better communicate availability because they are never actually available when needed.
• DT will do small water tasks but nothing big.
• DT will stay on board by EN resigns.

Secretary

• General Updates
• Board continues to explore digital record-keeping

Treasurer

• General Updates
• Lots of work done with changing COVID rules affecting what the Board can do about late dues.
• Water shutoffs will begin again.
• Board will accept any payment plan to help members get current with outstanding dues.
• Board has set up a lien process.

Committee Reports:

Budget

• Context
• Prices are going up – inflation
• Committee took line items that stayed within budget in 2023 and applied a 10% increase.
• Committee took real spend on line items that went over budget and applied a 10% increase to the real-spend amount.
• Line items were consolidated in budget to simplify it and make it clearer and easier to read.

Community Vote Results

• All community members in good standing get one vote per property.
• Of 324 properties, 42 returned eligible ballots.
• Budget
• Yes: 41
• No: 1
• Re-elect DBB to Board
• Yes:40
• Elect Danna to the Board
• Yes: 40
• Write-ins
• Katelynn Graham and Frank Benson join Board
• Alex Graham and Philip Harris for Architecture Committee

• 2 very messy properties, found things like hidden trucks, trailer not owned by property owners
• According to bylaws, properties can have family’s vehicles on their property as long as it doesn’t total more than allowed per property by the bylaws, as long as vehicles can move
• Question about lots 74/75, as one has no house but does have a trailer, unsure how this pans out compliance-wise – KG to look into it

Adjourn meeting at 12:51 pm

Minutes submitted by Secretary Anna Hernandez-French

LAKE OF THE WOODS COMMUNITY CLUB
Board of Directors Meeting Minutes
August 12, 2024

Key Peninsula Civic Center Whitmore Room

Meeting was called to order at 6:04pm

Board Members present – Garret Lebby, Anna Hernandez-French, Katelynn Graham, Jason Steinbrecher, and Karen Gore, Frank Benson, Barbara Dommert-Breckler

Board Members absent – Dave Tyler

Community Members – Tiphany Lopez-Steinbrecher, Sean Reich, Tanya Michaels, Amie Schippa, Ed Neilson

July Minutes accepted with change to reflect absence of Katelynn Graham.

Reports:

President

• No report

1^st Vice President (Water System + 2^nd Vice President, Maintenance)

• Community Question: are there still plans for the pile of sand at Pete Rix Park? – yes, that sand is for a sandbox.

Secretary

• No report

Treasurer

• No payment plans on-hand for vote
• Budget: waiting on an estimate for tree removals and looking into a few other details, but otherwise it’s coming along nicely
• No budget committee meetings needed
• Looking at 3% increase across the board
• Reserves look great, over 100% funded
• Elecrticity costs are a little high, Peninsula won’t put in more efficient LED bulbs on streetlights until the old bulbs die, so it’s slow progress to cheaper, more efficient lights
• 2024 legal fees higher than normal due to 9 lots being in foreclosure, plus legal work on bylaws

Committee Reports:

Compliance

• 2 very messy properties, found things like hidden trucks, trailer not owned by property owners
• According to bylaws, properties can have family’s vehicles on their property as long as it doesn’t total more than allowed per property by the bylaws, as long as vehicles can move
• Question about lots 74/75, as one has no house but does have a trailer, unsure how this pans out compliance-wise – KG to look into it

Events

• Pickleball tournament soon – repost, volunteers needed
• Garbage can by the grill cleaned out
• KG will buy food
• EN has paddles from last time that can be used

New Business:

• Board needs a credit card
• Attempt to buy pre-paid postage/envelopes failed due to current debit card limit of $1,500/month
• Also, can only ship to address on the card, which is HOACS’s, not ours
• Credit cards carry risk, but with needed purchasing power sometimes in the thousands, the current card will not work
• Board could get a card from HOACS, or directly from Kitsap Credit Union, with whom the community has CDs
• BDB moves for Board to seek a credit card from either HOACS or Kitsap Credit Union with a $10K limit. MMSP
• 2025 budget additions/ideas – Property Management
• Property Management – Dave and Ed are retiring from volunteering to maintain the community free of charge
• Board could propose a line item of $15/month/property and present it to the community to vote at the annual meeting as part of the budget – presentation would focus on the risks of not including this expense
• Add property management line to proposed 2025 LOTWCC Budget – MMSP
• 2025 budget additions/ideas – Snow Plowing
• County owns roads and is slow to plow
• Can be dangerous for community members who have emergencies or are medically vulnerable
• One community member has a tractor and has volunteered its use
• Add plowing as a line item on proposed 2025 LOTWCC Budget – MMSP

Old Business

• Lots 216 and 217 – foreclosure postponed to 9/17
• Owe the community about $70K, and Key Bank, interested in buying the property, seem willing to pay after purchase, including all court-awarded costs – no guarantee it will work out that way, but it could
• Lot 116 is in foreclosure

Adjourn meeting at 7:50 pm

Minutes submitted by Secretary Anna Hernandez-French