November 11th, 2024 Board Meeting Minutes

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LAKE OF THE WOODS COMMUNITY CLUB
Board of Directors Meeting Minutes
November 11, 2024

Key Peninsula Civic Center Whitmore Room

Meeting was called to order at 6:00pm

Board Members present – Anna Hernandez-French, Jason Steinbrecher, Karen Gore, Frank Benson, Dave Tyler,

Board Members absent –Garret Lebby, Katelynn Graham, Barbara Dommert-Breckler,

Community Members – Tiphany Lopez-Steinbrecher, Ed Neilson, Carl Halson, Missie Halson, Theresa Adams

October Minutes accepted.

Reports:
President:
No report

1st Vice President (Water System + 2nd Vice President, Maintenance) 

  • Everything is running well
  • Propane line should be going in soon
  • Will need help getting fence up
  • Pump House 2 water was high but is now back to normal, DT to check switch
  • Have materials for generator lean-to
  • Ditch by DNR park partially dug out, work-in-progress but delayed by rain
  • Kids are enjoying the DNR park with the new equipment
  • Currently too wet to rototill
  • KG needs community maintenance work list from DT and EN for hiring/contracting with property manager – goal to have position filled by January 2025

Secretary
No report

Treasurer

  • No update – payment plans and liens are on-track
  • If anyone has questions about the system change for paying dues and whether or not there will be booklets they need to contact HOACS

Committee Reports:
Compliance

  • Met in October and are in the process of completing and approving two letters to go out
  • These letters are follow-up letters for those who have received their first letters and did not respond
  • Lot 84 is one of them
  • Lot 75 has addressed their issues
  • Committee will be meeting again this week

Events Christmas lights judging on 12/22

New Business:

  • Lot 116
  • In foreclosure
  • Abuts LOTW property around the lake so it will need to be surveyed
  • Federal Government New Requirements
  • New requirement for HOA board members to submit names, DOB, addresses, and formal ID info
  • Must be done by the end of 2024 or LOTW will start being fined
  • HOACS will coordinate
  • Kitsap Credit Card
  • Found work-around for purchasing bulk envelopes by ordering in lots one day apart when limit resets
  • Not sure we can get a credit card even with a big bank
  • Mailings
  • About to send out final mailing of 2024 to outline 2025 dues

Adjourn meeting at 6:28 for closed meeting

Reopen meeting at 6:38

2025 Board Members

  • All 2024 officers will continue in their current positions with Jason taking on the vacant role of 2nd Vice President, maintenance – MMSP

Adjourn meeting at 6:39 pm

Minutes submitted by Secretary Anna Hernandez-French