December 9th, Board Meeting Minutes

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LAKE OF THE WOODS COMMUNITY CLUB
Board of Directors Meeting Minutes
December 9, 2024

Meeting was called to order at 6:00pm at the Key Peninsula Civic Center Whitmore Room

Board Members present – Anna Hernandez-French, Jason Steinbrecher, Karen Gore, Dave Tyler, Barbara Dommert-Breckler, Garret Lebby

Board Members absent – Katelynn Graham, Frank Benson

Community Members – Tiphany Lopez-Steinbrecher, Ed Neilson, Tanya Michaels, Theresa Adams

November monthly meeting minutes accepted with slight edits.

2023 Annual Meeting minutes accepted with slight edits.

Reports:

President

  • No report

1st Vice President (Water System + 2nd Vice President, Maintenance) 

  • Water testing stations are done
  • Couple of water boxes dug up – making sure they don’t freeze
  • Tree stump removed
  • Well House 2 generator is hooked up
  • Facebook volunteers dug and put up three fence posts – two more to go
  • Electrician coming this week
  • Tractor getting new pins – under warranty
  • 15 more yards of playground wood chips in
  • PenLight coming out to check fire hydrant – only one in the neighborhood
  • Some money left in pea patch budget
  • Purchase latex paint for graffitied concrete wall
  • Anything else budgeted for 2024 needs to get done by the end of the year

Secretary

  • No report

Treasurer

  • Dues aren’t lining up properly in the new system – its taking longer for the information to show up, but no money is missing
  • Three lots have prepaid more than two years in advance, and people have credits where they shouldn’t – if systems persist into the new year BDB will reach out to HOACS

Committee Reports:

Compliance

  • Meeting forthcoming (scheduled for 12/12)
  • Several letters ready to go out
  • Questions about some that were sent already:
  1. In PC&Rs it says trailers must be moved every six months, but nothing there or in bylaws about when they can be moved back

Response: They can be moved back the same day, just have to start them up and drive them a bit every six months.

  1. Lot 75 trailer is back, can’t tell if it’s licensed but it is not motorized

Response: Bylaws or PC&Rs clarify that trailers can’t be lived in for more than 30 days

  1. Lot 177 are renters and don’t own the trailer on their property

Response: if it’s on their property they are responsible for making sure it complies, whether they own it or not 

  1. Another property has appliances and other junk outside
  • Property on 138th Ave has people living in campers – Lots 188-190 – compliance committee investigated, and it appeared that no one lived there, but KG is pretty sure they do
  • Need letters sent
  • Shed on the corner too close to property line – Lot 84
  • Moved that in cases like Lot 84’s the fine is $200/month – MMSP 
  • Clarification – letters can only address violations that are specifically identified in PC&Rs or bylaws
  • Board needs to see letters before they go out

Events

  • Christmas lights judging on 12/22

New Business:

  • None

Adjourn meeting at 7:10 pm

Minutes submitted by Secretary Anna Hernandez-French