June 10th, 2024 LOTW Board of Directors Meeting minutes

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LAKE OF THE WOODS COMMUNITY CLUB. Board of Directors Meeting Minutes,
for Jume 10, 2024

Key Peninsula Civic Center Whitmore Room

Meeting was called to order at 6:03pm

Board Members present –Frank Benson, Garret Lebby, Anna Hernandez-French, Barbara Dommert-Breckler, and Katelynn Graham, Jason Steinbrecher, and Karen Gore

Board Members absent – Dave Tyler, Dana Burnett

Community Members – Ed Neilson, Tiphany Lopez-Steinbrecher, Penny Gibson, Tanya Michaels

Board approved May APs and minutes

Reports:

President

  • No report

1st Vice President (Water System + 2nd Vice President, Maintenance) – sent by DT via email

  • Two test stations replaced as they were not working well
  • New ones will have been insulated so that they will not freeze in the cold weather
  • Added by EN – wells are checked every three days, pickleball court is being resurfaced soon

Secretary

  • No report

Treasurer

  • No report

Committee Reports:

Compliance

  • Nothing to vote on
  • Coming up on the 30 days since letters were sent – next steps?
  • Process remained unchanged – first letter sent, wait 30 days, then board votes on fines and any approved fines are communicated to the member
  • Fines need to be adjusted on a charging scale – currently $100/issue/month except for Air B&B fines which are $1,000/month
  • Board must have consistent documentation and be notified in a timely manner by compliance committee, otherwise Board has no record of a violation
  • Committee would like to discuss raising fees – KG to check bylaws as fees may be outlined there, which would mean any changes would need to go to the community for a vote
  • Compliance Committee to submit expenses for reimbursement

Events

  • Summer Pickleball and Picnic
  • Setting a date will depend on knowing when the court resurfacing will be complete
  • Late August, early September?
  • Pickleball court is insured like everything else, and insurance was recently checked and confirmed

New Business:

Water Report

  • Report going out in June
  • Will be posted to FB and LOTW website
  • This report details annual water quality testing by Penlight

Reserve

  • Now over 100% funded – very rare for HOAs and very good for community’s financial health

Annual Meeting

  • Budget Committee
  • Small new item for messaging boards at the parks where Board can put inserted flyers about events
  • Bylaws
  • Will vote to change mailing address to the new box at the tractor shed
  • A letter notifying community and all vendors of the change in address will go out at that time
  • Many bills go directly to HOACS so that simplifies matters

Old Business

  • None

Adjourn meeting at 6:37 pm

Minutes submitted by Secretary Anna Hernandez-French