December 11, 2023 Board Meeting

LAKE OF THE WOODS COMMUNITY CLUB

Board of Directors Meeting Minutes

December 11, 2023

Key Peninsula Civic Center Whitmore Room

Meeting was called to order at 6:12pm

Board Members present –Katelynn Graham, Dave Tyler, Ed Nielsen, Anna Hernandez-French, and Karen Gore

Frank Benson to join the Board – AH moves, DT seconds – MMSP

Board Members absent – Dana Burnett, Garret Lebby, Barbara Dommert-Breckler

Community Members – Theresa Adams, Frank Benson

Meeting Minutes from November 13th were approved by the Board

November AP reports were approved by the Board

Reports:

1st Vice President (Water System)

  • Transfer switch wirer out till 12/16 – once he’s back DT will do some purchasing
  • Money from the 2023 Budget for Water Reserve will need to be transferred to the 2024 Budget in the amount designated for purchases that will not be completed by 12/31/2023.

 MMSP

2nd Vice President (Maintenance – given by 1st VP)

  • Checks to approve – coded, scanned, sent to HOACS
  • Last set of playground equipment same in – one piece takes a 22’x22’ footprint, the other has a 22’x14’ footprint
  • Lumber to be purchased now
  • Purchase woodchips in 2024 – last time we needed this much it cost approx. $2K

Treasurer

  • None

Community comment: WA has a fund that helps folks get current on their dues if they meet certain criteria

Secretary

  • Nothing to report

Committee Reports:

Compliance

  • None

Events

  • Posts on FB, LOTW website, and annual newsletter about Xmas lights contest
  • Proposed dates for 2024 events (to be voted on later):
  • Easter Egg Hunt – 3/30
  • Community Clean Up – 4/20-21
  • Fishing Derby – 5/18

New Business:

Proposed Changes to Bylaws

  • Block short-term rentals but not corporate rentals
  • Change community mailing address to the Tractor Shed
  • Put up secure steel box
  • Save $400/year in PO Box costs plus mail pickup inconvenience
  • Add flexible language to bylaws so that we don’t have to change them every time things like meeting dates/needs change
  • Ensure use of technology such as drones, eavesdropping apps, etc. do not violate individual and property privacy
  • Change the Newsletter Committee to a Communications Committee
  • Get rid of Nominating Committee

Old Business

  • Water shutoffs – DT still handling all those notified except one
  • Foreclosed property now 1/5/24
  • Property ownership unclear
  • Carry over water reserve $ attached to playground equipment installation to 2024 – MMSP

Adjourn meeting at 7:27 pm

Minutes submitted by Secretary Anna Hernandez-French