SEPTEMBER 11th, 2023 Board Meeting Minutes | Lake of the Woods Community Club

LAKE OF THE WOODS COMMUNITY CLUB

Official Board of Directors Meeting Minutes – September 11, 2023

Key Peninsula Civic Center Whitmore Room

Meeting was called to order at 6:04pm

Board Members present – Garett Lebby, Barbara Dommert-Breckler, Dave Tyler, Ed Nielsen, Anna Hernandez-French, and Karen Gore

Board Members absent – Dana Burnett

Community Members – Danelle McElroy, Steve McElroy

Ashley Golding resigned from the Board for the time being, Cynthia McClure removed from the Board at this time due to consistent absence

Meeting Minutes from August 28 (special meeting) were approved by the Board with corrections

July and August AP reports were approved by the Board

Reports:

1^st Vice President (Water System)

DT is checking tanks and everything looks good
Propane tank purchased, Dave will install, waiting on generator
Lake dredged for generator
EN and DT have been working on the storage shed for Pump House 2, ready for tin roofing
EN and DT will replace and install fence around the tank
Need volunteers to dig up 15 water boxes – KG will put out on community FB page

2^nd Vice President (Maintenance)

Mostly covered by 1^st VP report
A nonresident’s vehicle had to be pulled from the lake – EN got the license plate number
A dog on 137^th St Ct has bitten someone

Treasurer

Secretary

Committee Reports:

Compliance

Debbie and Tanya are co-leading the committee
2 other members are joining – neither of them is Larry
Committee needs to get their declaration drafted and published on the LOTW website
Some fines need to be waived due to lack of timely follow-up by Board – list is in the financial report, will be topic of Oct. Board meeting

Events

New Business:

Renewing Kitsap Credit Union CD ($40,270.26 as of end of June 2023) for two years at the highest interest rate available at the time of renewal – BBD moves, AH seconds, MMSP

2024 Budget

BBD extends her gratitude to committee who met over the summer to draft proposed 2024 budget
Notes that line items such as compliance fines, water reconnections fees, and other fees cannot be considered as income
Reading this year’s proposed budget:
Assessments have been raised to cover an inflation rate of 5%/year – set at that amount + 10%
No large purchases budgeted for 2024
Security is now its own line item – no change to rates
Grayed-out lines with no money in them, consolidated where possible
GL code 750007 should be removed as well
Assessments set at $50/month – increasing from $473/year to $605/year
Projected maintenance for new equipment is included in water budget, increased by approx.. $2,000
Nearly doubled water contingency budget
BBD moves to approve presenting the 2024 budget as proposed by the Budget Committee to the LOTW community at the 2023 Annual Meeting, DT seconds, MMSP
Proposed budget will be mailed out to community using the process outlined in the bylaws
BBD will buy 1,000 stamped return envelopes for mailing
Community question: Why can we not use email for these mailings?
Answer: at this time only 50% of community have shared addresses with the Board, and logistics too complicated

Old Business

Water shutoff notices sent today (9/11/23) – 30-day notice will expire on 10/11
Those with outstanding balances will need to pay for make a payment arrangement if balance is at $120 or more
The law does not allow community members to pay fines with community service
Community website includes resources for those struggling to pay, and notice letters have link
LOTWCC now using “Lake of the Woods Property Owner” instead of individual names on mailings

Adjourn meeting at 6:51pm

Minutes submitted by Secretary Anna Hernandez-French