LAKE OF THE WOODS COMMUNITY CLUB. Board of Directors Meeting Minutes,
for Jume 10, 2024
Key Peninsula Civic Center Whitmore Room
Meeting was called to order at 6:03pm
Board Members present –Frank Benson, Garret Lebby, Anna Hernandez-French, Barbara Dommert-Breckler, and Katelynn Graham, Jason Steinbrecher, and Karen Gore
Board Members absent – Dave Tyler, Dana Burnett
Community Members – Ed Neilson, Tiphany Lopez-Steinbrecher, Penny Gibson, Tanya Michaels
Board approved May APs and minutes
Reports:
President
- No report
1st Vice President (Water System + 2nd Vice President, Maintenance) – sent by DT via email
- Two test stations replaced as they were not working well
- New ones will have been insulated so that they will not freeze in the cold weather
- Added by EN – wells are checked every three days, pickleball court is being resurfaced soon
Secretary
- No report
Treasurer
- No report
Committee Reports:
Compliance
- Nothing to vote on
- Coming up on the 30 days since letters were sent – next steps?
- Process remained unchanged – first letter sent, wait 30 days, then board votes on fines and any approved fines are communicated to the member
- Fines need to be adjusted on a charging scale – currently $100/issue/month except for Air B&B fines which are $1,000/month
- Board must have consistent documentation and be notified in a timely manner by compliance committee, otherwise Board has no record of a violation
- Committee would like to discuss raising fees – KG to check bylaws as fees may be outlined there, which would mean any changes would need to go to the community for a vote
- Compliance Committee to submit expenses for reimbursement
Events
- Summer Pickleball and Picnic
- Setting a date will depend on knowing when the court resurfacing will be complete
- Late August, early September?
- Pickleball court is insured like everything else, and insurance was recently checked and confirmed
New Business:
Water Report
- Report going out in June
- Will be posted to FB and LOTW website
- This report details annual water quality testing by Penlight
Reserve
- Now over 100% funded – very rare for HOAs and very good for community’s financial health
Annual Meeting
- Budget Committee
- Small new item for messaging boards at the parks where Board can put inserted flyers about events
- Bylaws
- Will vote to change mailing address to the new box at the tractor shed
- A letter notifying community and all vendors of the change in address will go out at that time
- Many bills go directly to HOACS so that simplifies matters
Old Business
- None
Adjourn meeting at 6:37 pm
Minutes submitted by Secretary Anna Hernandez-French