LAKE OF THE WOODS COMMUNITY CLUB
Board of Directors Meeting Minutes
December 9, 2024

Meeting was called to order at 6:00pm at the Key Peninsula Civic Center Whitmore Room

Board Members present – Anna Hernandez-French, Jason Steinbrecher, Karen Gore, Dave Tyler, Barbara Dommert-Breckler, Garret Lebby

Board Members absent – Katelynn Graham, Frank Benson

Community Members – Tiphany Lopez-Steinbrecher, Ed Neilson, Tanya Michaels, Theresa Adams

November monthly meeting minutes accepted with slight edits.

2023 Annual Meeting minutes accepted with slight edits.

Reports:

President

• No report

1^st Vice President (Water System + 2^nd Vice President, Maintenance) 

• Water testing stations are done
• Couple of water boxes dug up – making sure they don’t freeze
• Tree stump removed
• Well House 2 generator is hooked up
• Facebook volunteers dug and put up three fence posts – two more to go
• Electrician coming this week
• Tractor getting new pins – under warranty
• 15 more yards of playground wood chips in
• PenLight coming out to check fire hydrant – only one in the neighborhood
• Some money left in pea patch budget
• Purchase latex paint for graffitied concrete wall
• Anything else budgeted for 2024 needs to get done by the end of the year

Secretary

• No report

Treasurer

• Dues aren’t lining up properly in the new system – its taking longer for the information to show up, but no money is missing
• Three lots have prepaid more than two years in advance, and people have credits where they shouldn’t – if systems persist into the new year BDB will reach out to HOACS

Committee Reports:

Compliance

• Meeting forthcoming (scheduled for 12/12)
• Several letters ready to go out
• Questions about some that were sent already:

1. In PC&Rs it says trailers must be moved every six months, but nothing there or in bylaws about when they can be moved back

Response: They can be moved back the same day, just have to start them up and drive them a bit every six months.

2. Lot 75 trailer is back, can’t tell if it’s licensed but it is not motorized

Response: Bylaws or PC&Rs clarify that trailers can’t be lived in for more than 30 days

3. Lot 177 are renters and don’t own the trailer on their property

Response: if it’s on their property they are responsible for making sure it complies, whether they own it or not 

4. Another property has appliances and other junk outside

• Property on 138^th Ave has people living in campers – Lots 188-190 – compliance committee investigated, and it appeared that no one lived there, but KG is pretty sure they do
• Need letters sent
• Shed on the corner too close to property line – Lot 84
• Moved that in cases like Lot 84’s the fine is $200/month – MMSP 
• Clarification – letters can only address violations that are specifically identified in PC&Rs or bylaws
• Board needs to see letters before they go out

Events

• Christmas lights judging on 12/22

New Business:

• None

Adjourn meeting at 7:10 pm

Minutes submitted by Secretary Anna Hernandez-French 

Please note that the minutes are sorted by descending order, by year.

To see the particular meeting you want to read, just hover over the 2025 Board Meeting Minutes tab and those that are posted will show. Click on the one you want to read.

LAKE OF THE WOODS COMMUNITY CLUB
Board of Directors Meeting Minutes
November 11, 2024

Key Peninsula Civic Center Whitmore Room

Meeting was called to order at 6:00pm

Board Members present – Anna Hernandez-French, Jason Steinbrecher, Karen Gore, Frank Benson, Dave Tyler,

Board Members absent –Garret Lebby, Katelynn Graham, Barbara Dommert-Breckler,

Community Members – Tiphany Lopez-Steinbrecher, Ed Neilson, Carl Halson, Missie Halson, Theresa Adams

October Minutes accepted.

Reports:
President:
No report

1^st Vice President (Water System + 2^nd Vice President, Maintenance) 

• Everything is running well
• Propane line should be going in soon
• Will need help getting fence up
• Pump House 2 water was high but is now back to normal, DT to check switch
• Have materials for generator lean-to
• Ditch by DNR park partially dug out, work-in-progress but delayed by rain
• Kids are enjoying the DNR park with the new equipment
• Currently too wet to rototill
• KG needs community maintenance work list from DT and EN for hiring/contracting with property manager – goal to have position filled by January 2025

Secretary
No report

Treasurer

• No update – payment plans and liens are on-track
• If anyone has questions about the system change for paying dues and whether or not there will be booklets they need to contact HOACS

Committee Reports:
Compliance

• Met in October and are in the process of completing and approving two letters to go out
• These letters are follow-up letters for those who have received their first letters and did not respond
• Lot 84 is one of them
• Lot 75 has addressed their issues
• Committee will be meeting again this week

Events Christmas lights judging on 12/22

New Business:

• Lot 116
• In foreclosure
• Abuts LOTW property around the lake so it will need to be surveyed
• Federal Government New Requirements
• New requirement for HOA board members to submit names, DOB, addresses, and formal ID info
• Must be done by the end of 2024 or LOTW will start being fined
• HOACS will coordinate
• Kitsap Credit Card
• Found work-around for purchasing bulk envelopes by ordering in lots one day apart when limit resets
• Not sure we can get a credit card even with a big bank
• Mailings
• About to send out final mailing of 2024 to outline 2025 dues

Adjourn meeting at 6:28 for closed meeting

Reopen meeting at 6:38

2025 Board Members

• All 2024 officers will continue in their current positions with Jason taking on the vacant role of 2^nd Vice President, maintenance – MMSP

Adjourn meeting at 6:39 pm

Minutes submitted by Secretary Anna Hernandez-French