LAKE OF THE WOOD COMMUNITY CLUB

2021 Annual Community Meeting Minutes

November 6, 2021

Call to Order: by Karen Gore at 12:08pm

Present
Karen Gore- President	Dave Tyler- 1st Vice President	Ed Nielsen- 2nd Vice President	Barbara DommertBreckler- Secretary	Garrett Lebby
Christine Anderson	Tanya Michaels
Absent
Jaimie Ehrler	Anna Hernandez- French

Community Members Attended:  Dawn Richey, Mary Dommert-Breckler, Amanda Bash, Tia Smith, Debbie Hirschinger, Theresa Adams, Jeff Adams, Valjean Johnson, Chuck Weed, Carol Weed, Mary Nielson, Lanny James, Larry Smalley, Mary Tyler, Ryan Orseth, Karen Benson, Frank Benson and three member who names signatures we could not interpret

Review of prior 2020 annual meeting minutes:  Meeting minutes from November 2020.

It was moved by DT and seconded by KG to approve the 2020 Annual Meeting Minutes as written.  Approved by all present. MMSP

Reports: 

President:

1^st VP: 

Completion on water system 2020

1. Replaced the roof with metal roofing and painted pump house #4 structure.
2. Painted well #4 doghouse.
3. Purchased water supplies for broken blow offs.
4. Purchased new parts for back flow.
5. Dug up water box and reinstalled that could not be tested.
6. Cut down tree, bushes and Blackberries that were too close to water boxes.
7. Cleaned out the Dirt in water boxes fill from moles
8. Fix a few water leaks.
9. Located Main shut of valves on 137^th St. and 140^th Ave.
10. Cleaned over 200 backflows.
11. Fill over 200 bag of wood chip for insulation for water boxes. Done by Ed Nielson

Volunteers that helped with the Water

Ed Nielson

Steve Shobe

Bob Walls

Bert Braley

Greg Anderson

2^nd VP: 

Completion in the community 2020

1.  10 yards of wood chips spread in Pete Rix Park
2. Maintenance on the pea patch and other parks.
3. Several new signs were installed.
4. Several trees and branches were taken down due to safety issues.
5. Shed, tractor and trailer maintenance completed.

Secretary:  We received 37 ballots.  All voted yes to ratify the 2022 budget.  The following individuals were voted onto the Board:  Barbara Dommert-Breckler, Tanya Michaels, Bill Sidwell, Lanny James, Jeremy Scott and Ashley Golding.  Steve Shobe and Ryan Orseth was voted onto the Architecture committee. 

Treasurer: 

Treasurer Achievement for 2020

We wish to thank Mary Day who was our Treasurer from January 1^st to Mid-March 2020.  Mary worked very hard at ensuring all accounts were up today and bills were being paid.

We also wish to thank Dawn Richey who acts as the Community Accounting Advisor.  She spends hours each month working behind the scenes, with the Treasure and Budget Committee.

Thank you to the 2021 Budget Committee for working so hard and quickly in building the budget.  Members: Barbara Dommert-Breckler, Theresa Adams, Dawn Richey, Dave Tyler, Ed Nielsen, and Karen Gore

Achievements for 2020 from the Treasurer include:

• The Audit was successfully completed for the 2019
• Successfully closing the Columbia Bank checking account for $5000.00, moving this to Alliance Association Bank.  The money was put into a 6-month CD.  Upon its maturity, the money will be placed in the Water Operations budget for use in 2021.
• Budget Committee was able to complete the 2021 budget quickly this year with fewer meetings being required.
• Worked to build a strong relationship and clear communication with the team at HOA Community Services our Bookkeeping service.

Budget Committee:  Dawn thanked the Budget Committee.  She covered that the budget purpose is to pay the bills and then budget the improvements. Sheriff department will be our security and report were requested.  There is a request for the amount of “bad debt” to be added to our report.  State mandate requires that we allow payment plans for overdue assessments. 

Karen opened it up for Q&A. 

When will the rest of the community signs be installed?  Work groups will continue the project as volunteers and weather allow. 

What about a community bulletin board?  Discussion about having one by the pickleball court.

Motion was made by DT and seconded by EN to adjourn the meeting.  All approved.  MMSP

Meeting Adjourned at 13:42

1. Installed two new VFC (Variable Flow Controller) Controllers by Reds Electric. 1 of the two was due to a utility transformer failure that blew up our equipment that feeds our well.  Most of the cost was covered by our insurance company.
2. Also Installed new transfer switch at well #1, for the same reason as above.
3. Dug up around well #2 and installed new drain line.
4. Cover ground around well with rock to prevent erosion.
5. Installed a new retaining wall below Well #2.
6. Raised security fence that was collapsing and straighten out fence.
7. Hauled in dirt to fix the back fence of Well #2 so to add new fence post.
8. Finished to back of well #2 structure.
9. Repaired broken water lines in community.
10. Purchase more 2” blow off valves.
11. Installed new winterizing bags in water meter and backflow boxes.
12. Fix broken water pipe on line at the end of 140^th.

Ed has reported the status for the following projects

• Pete Rix Park: 
  • Installed new entrance sign.
  • Cut down dead trees and dead limbs and hauled to the dump.
  •  Installed a new Barbecue Grill, put new chains on swings, removed old stump by picnic table.
  • Installed concrete table with checker board top.
  • Remove noxious weed around Lake.
  • Stained fence by Jeremy and Shannon Scott.
• McGowan Park: 
  • Installed new entrance McGowan sign.
  • Remove dead trees on bank next to Pickle ball court and gave wood to members of LOWCC.
  • Hauled in the 40 ecology blocks for the lake repair.
  • Install new barbecue Grill.
  • Installed 2 concrete tables and 1 bench.
• DNR Park: 
  • Installed new teeter totter and a sit and spin.
  • Installed a new barbecue grill donate by Dawn Richey.
  • Installed a new concrete bench.
• Aerator: 
  • Installed new capacitor and new vanes due to power surge.
• Tractor Shed:
  • Fix perimeter chain link fence damage by Inturders
• Pea Patch:
  • Cleared Spill way, Removed dead trees, killed black berry.
  • Had fall clean-up.
• Additional Projects and Maintenance Activities
  • Maintenance on the Kobota tractor. Changed oil and Hyd. filters.
  • Trimmed Tree, Brush and Black Berry.  Cleared trees at intersections.  Cleaned out the drain fields & water spillways. Inspected the green belts.
  • Lake drain, cleaned out the spill way.

WE NEED YOUR HELP!!!!!!

There have been approximately 1500 volunteer hours donated to your community, between just the first and second vice president. So far, we have tracked just 20 hours from other volunteers.

As you can see, both Ed and Dave are doing almost all the work. So volunteer already. You will not be tasked with a full time job. You will be appreciated. Thanks so much!