LAKE OF THE WOODS COMMUNITY CLUB

Board of Directors Meeting Minutes

January 13, 2025

Key Peninsula Civic Center Whitmore Room

Meeting was called to order at 6:33pm

Board Members present – Anna Hernandez-French, Jason Steinbrecher, Karen Gore, Dave Tyler, Katelyn Graham

Board Members absent – Garret Lebby, Frank Benson, Barbara Dommert-Breckler

Community Members – Tiphany Lopez-Steinbrecher, Ed Neilson, Missie Hodson, Carl Hodson, Keith Burket, Dan Harmon

December monthly meeting minutes approved

Reports:

President

• No report

1^st Vice President (Water System) 

• Water is all good – leak on 137^th fixed
• Generator is nearly fixed and ready for inspection
• Few final parts going on in next day or so
• Once weather is better fencing will go up
• Timers will be purchased for generators
• Pump houses
• Roof needs to be put over the generator
• Will need work this summer on pump houses 2 and 4

2^nd Vice President (Maintenance)

• JS time has freed up and he is available to take on projects

Secretary

• No report

Treasurer

• DT wants to know if coupon books have gone out
• Some have and some have not, coming in waves

Committee Reports:

Compliance

• Monthly meetings have started – Wednesdays before each month’s Board meeting
• Letters
• Letters went out Friday – going forward Board will see letters before they go out
• MH creating a Google drive to house letters for Board review – letters will be created at the monthly Weds meeting and sent after the Board’s monthly meeting so that any issues that need discussion or action have that opportunity
• Lot 84’s letter went out including a new February deadline
• Lot 229 is getting a letter for chickens
• How is the Committee reimbursed for sending certified letters, postage, etc.?
• There is a reimbursement form to go with receipts – KG will send to MH
• Committee Contact
• New Committee email: [email protected]
• MH is setting up Google voice number for Committee to avoid having to use personal phone numbers, and for consistency

Events

• Christmas lights judging on 12/22
• Don Harmon joins Events Committee to help out
• 2025 Event Dates
• Easter Egg Hunt – April 12
• Community Clean-up – April 26-27
• Fishing Derby – May 17
• KG to call about fish drop
• Pickleball Tournament – August 9 
• Halloween Decorations Contest – October 25
• Christmas Lights Contest – December 20

New Business:

• Property Manager
• Ad for part-time property manager is out on FB, Next Door, and is being posted on other local sites
• Applicants will be background-checked before hiring
• If anyone knows anyone eligible and interested, connect with KG

Adjourn meeting at 7:06 pm

Minutes submitted by Secretary Anna Hernandez-French 

LAKE OF THE WOODS COMMUNITY CLUB

Board of Directors Meeting Minutes

December 9, 2024

Key Peninsula Civic Center Whitmore Room

Meeting was called to order at 6:00pm

Board Members present – Anna Hernandez-French, Jason Steinbrecher, Karen Gore, Dave Tyler, Barbara Dommert-Breckler, Garret Lebby

Board Members absent – Katelynn Graham, Frank Benson

Community Members – Tiphany Lopez-Steinbrecher, Ed Neilson, Tanya Michaels, Theresa Adams

November monthly meeting minutes accepted with slight edits.

2023 Annual Meeting minutes accepted with slight edits.

Reports:

President

• No report

1^st Vice President (Water System + 2^nd Vice President, Maintenance) 

• Water testing stations are done
• Couple of water boxes dug up – making sure they don’t freeze
• Tree stump removed
• Well House 2 generator is hooked up
• Facebook volunteers dug and put up three fence posts – two more to go
• Electrician coming this week
• Tractor getting new pins – under warranty
• 15 more yards of playground wood chips in
• PenLight coming out to check fire hydrant – only one in the neighborhood
• Some money left in pea patch budget – purchase roundup?
• Purchase latex paint for graffitied concrete wall
• Anything else budgeted for 2024 needs to get done by the end of the year

Secretary

• No report

Treasurer

• Dues aren’t lining up properly in the new system – its taking longer for the information to show up, but no money is missing
• Three lots have prepaid more than two years in advance, and people have credits where they shouldn’t – if systems persist into the new year BDB will reach out to HOACS

Committee Reports:

Compliance

• Meeting forthcoming (scheduled for 12/12)
• Several letters ready to go out
• Questions about some that were sent already:

1. In PC&Rs it says trailers must be moved every six months, but nothing there or in bylaws about when they can be moved back

Response: They can be moved back the same day, just have to start them up and drive them a bit every six months.

2. Lot 75 trailer is back, can’t tell if it’s licensed but it is not motorized

Response: Bylaws or PC&Rs clarify that trailers can’t be lived in for more than 30 days

3. Lot 177 are renters and don’t own the trailer on their property

Response: if it’s on their property they are responsible for making sure it complies, whether they own it or not 

4. Another property has appliances and other junk outside

• Property on 138^th Ave has people living in campers – Lots 188-190 – compliance committee investigated, and it appeared that no one lived there, but KG is pretty sure they do
• Need letters sent
• Shed on the corner too close to property line – Lot 84
• Moved that in cases like Lot 84’s the fine is $200/month – MMSP
• Clarification – letters can only address violations that are specifically identified in PC&Rs or bylaws
• Board needs to see letters before they go out

Events

• Christmas lights judging on 12/22

New Business:

• None

Adjourn meeting at 7:10 pm

Minutes submitted by Secretary Anna Hernandez-French 

Please note that the minutes are sorted by descending order, by year.

To see the particular meeting you want to read, just hover over the 2025 Board Meeting Minutes tab and those that are posted will show. Click on the one you want to read.